Versions & Comments

SOPHIE tracks every change to your SOPs and provides built-in collaboration tools so your team can refine procedures together.

Version history

Every time a SOP is saved, SOPHIE creates a new version. The version history panel shows:

• Version number -- Sequential counter for each saved revision
• Timestamp -- When the change was made
• Author -- Who made the change
• Diff view -- Side-by-side comparison highlighting what changed

Change categories

SOPHIE categorizes changes to help reviewers quickly understand what was modified:

Category	Description
Safety	Changes that affect safety-critical steps
Instructions	Updates to procedural steps or guidance
Clarification	Wording improvements that don't change the procedure
Media	Added or updated images, videos, or attachments
Administrative	Metadata changes (roles, frequency, department, etc.)

Restoring a version

If a change was made in error, you can restore a previous version from the version history panel. This creates a new version with the restored content, preserving the full audit trail.

Comments

The comments panel on each SOP enables threaded discussions.

Adding comments

1. Open the SOP detail view.
2. Click the Comments tab in the sidebar.
3. Type your comment and submit.

Comments support:

• Threaded replies -- Respond to specific comments to keep discussions organized
• Mentions -- Tag team members to bring them into the conversation
• Timestamps -- Every comment shows when it was posted

Comment notifications

When someone comments on a SOP you own or are assigned to, you'll receive a notification in your Inbox and optionally via email or Slack (if integrations are configured).

Activity log

The activity log provides a complete timeline of everything that has happened with a SOP:

• Creation and edits
• Status changes (submitted, approved, rejected, published)
• Comments added
• Acknowledgements received
• Version restores

This log is read-only and cannot be modified, providing a reliable audit trail for compliance purposes.